Notes, the pasteboard and private notes

Your working notes do not have to sit on the drawing or reach the client. There are three kinds of help here, and you can use them together.

The pasteboard

The space around the sheet is a pasteboard. Anything you draw or paste there counts as a note, so it never prints.

1. Open Notes and choose Show the pasteboard to zoom out with room around the sheet.
2. Draw, type or paste beside the sheet with any tool.
3. To keep a part of the drawing in view, choose Snapshot to the pasteboard, drag over the area, and choose To the pasteboard. A picture lands beside the sheet at its size on paper.

Snapshots are pictures: they do not change if the sheet changes.

Notes you can show and hide

A note is a markup that shows and hides with one switch.

• To make new markups notes, set New markups are in Notes.
• To change one markup, select it and use This markup is in Properties.
• To hide or show all notes, press Shift+H or use Notes in the bar under the sheet.

Notes do not print, are left out of flattened copies, lists, summaries and exports, and other PDF readers do not show them. Your saved PDF keeps them for the next time you open it. Anyone who opens that file in MarkupCraft can see its notes, so use a private note for anything only you should read.

Private notes

A private note is encrypted with a passphrase only you know. Nobody else can read it in any view.

1. In Notes, choose Set a passphrase.
2. Set New markups are to A private note, or change a markup in Properties.

On your other devices, open the file and unlock with the same passphrase. Colleagues can open and save the file without losing your notes, and nothing tells them a private note is there.

There is no way to recover a forgotten passphrase. Nobody, including us, can open your private notes without it.

Private notes are not sent to people in a Live session or to assistants, and they cannot be copied to the clipboard. On a shared computer, leave Stay unlocked on this device off, and use Lock when you step away. While unlocked, anyone using your computer can see them.

An earlier copy of a file you saved before making a markup private still has that markup in it. Send the new copy, not the old one.

Sending the file to someone

Choose Save a clean copy in Notes, or File, then Pages. The copy keeps your regular markups and has no notes, no private notes and nothing from the pasteboard. Printing and flattened copies leave them out too.